The Office of Training Grant Support organizes educational opportunities designed to engage the training grant community in relevant topics in the administration and support of training grants. While these events are largely informational, they are intended to contribute to professional growth and development for training grant administrators. When future offerings are available they will be provided below as well as shared by email to the training grant administrators listserv. A detailed list of past events and associated documents can be found below. Training grant related sessions provided by NIH are also included below.
Upcoming Event(s):
ORCID and SciENcv for NIH Biographical Sketches
When: Online/virtual 04/02/2025 @ 12:00 pm – 1:00 pm
In May 2025, the National Institutes of Health (NIH) will be requiring Senior/Key Personnel to link their ORCID ID to SciENcv and eRA Commons, and will also be requiring the use SciENcv for NIH Biographical Sketches. This workshop will walk you through how to create an ORCID profile, show you how to link ORCID to SciENcv and eRA Commons, and demonstrate the basics of creating an NIH Biographical Sketch in SciENcv. Visit the website to register for a Zoom invite.
NYC RAD Series: NTGCOP Pre-Award Session
When: Thursday, November 6, 2025 at 12:00p-1:30p EDT
Description: This session will introduce the research administration community to the National Training Grant Community of Practice (NTGCOP), a member organization focused on discussing NIH training grant guidelines, sharing resources and supporting training grant administration. In addition, the presenters will share evidence-based tips on how they can collaboratively work with faculty and other administrators in maximizing the competitiveness of the proposal, communicating policy changes, and collecting data from various sources for the required NIH data tables. Session information is available at this link.
Hosted by: New York University & NYU Langone Health – registrants will get a calendar invite with virtual Zoom webinar info. More information on their website.
NYC RAD Series: NTGCOP Post-Award Session
When: Thursday, November 20, 2025 at 12:00p-1:30p EDT
Description: Now that you’ve received your notice of award for an NIH training grant, what’s next? In this session, the presenters will guide you through the essential steps for effective financial and administrative management of your grant. We will discuss best practices for budgeting, compliance with NIH regulations, reporting requirements, and strategies to ensure the successful implementation of your training program. Session information is available at this link.
Hosted by: New York University & NYU Langone Health – registrants will get a calendar invite with virtual Zoom webinar info. More information on their website.
Past Events:
NIH NIGMS hosted webinars related to biomedical workforce opportunities presented in December 2024
- Video and slides from the Modules for Enhancing Biomedical Research Workforce Training webinar on December 4
- Video and slides from the Ruth L. Kirschstein National Research Service Award Institutional Research Training Grant webinar on December 5
NIH T32 Administration Updates: Preaward Changes and Postaward Q&A (November 7, 2024 at the RED Symposium)
This session covered recently announced T32 program announcement updates per NOT-OD-24-129 from NIH as well as an interactive session for T32 postaward management. Participants will learn briefly about changes for proposal development in the update section followed by an opportunity to test their knowledge of T32 post-award concepts as well as ask questions.
The session was presented by: Sarah Pavao, Director, Office of Training Grant Support (SMPH/OVCR); and Jenny Dalberg, Director, Research Administration (School of Veterinary Medicine)
Updates to NIH Training Grant Applications (June 5, 2024)
The NRSA Institutional Training Program provides institutional research training opportunities to trainees at the undergraduate, graduate, and postdoctoral levels. This webinar would be most informative for research administrators, Principal Investigators, and grant writers, as well as valuable for anyone involved in the application process who works with NIH Training Grants.
The event was presented by NIH.
Click here for the event recording and presentation slides.
Info Session on NIH NRSA Childcare Costs for Training Grants (August 4, 2022)
In Fall 2021, the National Institutes of Health (NIH) announced an initiative to provide funds for childcare costs to NRSA trainees supported on training grants. The availability of these funds for NRSA training grant awards (continuation, new, or renewal) began in NIH FY 2022. This session will include an overview of the NIH NRSA childcare costs policy as well as campus guidance on the use and administration of the NRSA childcare benefit for eligible trainees.
The event was presented by:
Dorothy Johnson, DHHS Managing Officer, Research and Sponsored Programs (RSP), Office of the Vice Chancellor for Research and Graduate Education, Mallory Musolf, Associate Director, Office of Training Grant Support, School of Medicine and Public Health, Jennifer Rodis, Policy and Planning Analyst, Research and Sponsored Programs, Office of the Vice Chancellor for Research and Graduate Education, and Caitlin Wilhelm, HR Business Partner, Human Resources, Office of the Vice Chancellor for Research and Graduate Education
Click here for the event recording and presentation slides.
Panel on Program Orientation for NIH-funded Trainees (September 29, 2021)
Join us for a facilitated panel discussion on program orientation for NIH-funded trainees! Panelists are seasoned training grant administrators representing T32 programs supporting predoctoral trainees and/or postdoctoral trainees. They will share their process and experience designing and delivering trainee orientation. Attendees are encouraged to ask questions and share their related experiences.
This session was facilitated by Mallory Musolf, Associate Director, Office of Training Grant Support. Panelists for the session included: Sarah Pavao, Director of Grants Administration, Department of Surgery, SMPH; Eric Schafer, Assistant to the Director, Waisman Center, OVCR; Cheri Stephens, Biotechnology Training Program Coordinator, Department of Biochemistry, CALS
Click here for event materials.
This event was hosted with the Office of Research and Sponsored Programs as part of the 6th Annual Symposium for Research Administrators.
Post-Award Closeout Process for NIH Training Grants (June 10, 2021)
The post-award closeout process for training grants is a collaborative effort between PIs, administrators, Research and Sponsored Programs (RSP), and the Office of the Vice-Chancellor for Research and Graduate Education. The primary objective of this session is to provide a complete overview of the training grant closeout process.
This event was presented by Bridgett Molinar, Accountant, Research and Sponsored Programs, Office of the Vice Chancellor for Research and Graduate Education and Mallory Musolf, Associate Director, Office of Training Grant Support, School of Medicine and Public Health
Click here for event materials.
Training Grant Directory Info Session (June 4, 2021)
The Training Grant Directory is a tool that provides information on training grant programs, including associated faculty and administrative program roles. This session will provide an overview of the Training Grant Directory, including a demo from the Graduate School IT team as well as a focus on information training grant programs will need to update.
Click here for event materials.
Managing NIH Trainee Appointments (May 4, 2021)
The administration of trainee appointments is an important responsibility of training grant award management. This session will cover the implementation, management and termination of trainee appointments, including related expenses (stipend, tuition and travel).
The event was presented by Jenny Dahlberg, Director of Research Administration, Dean’s Office, School of Veterinary Medicine and Mallory Musolf, Associate Director, Office of Training Grant Support, School of Medicine and Public Health
Click here for event materials.
Navigating National Institutes of Health (NIH) Training Grants (September 29, 2020)
It takes a village to navigate the complexities of NIH National Research Service Award (NRSA) Training Grants. This discussion group session will cover multiple areas associated with submitting NIH NRSA Training Grant proposals and award management. This session is designed to be interactive and facilitate the opportunity for attendees to share their experience and best practices administering training grants.
This event was presented by Jenny Dahlberg, Senior Administrative Program Specialist, Dean’s Office-Grants Administration, School of Veterinary Medicine and Mallory Musolf, Associate Director, Office of Training Grant Support, School of Medicine and Public Health.
Click here for event materials.
This event was hosted with the Office of Research and Sponsored Programs as part of the 5th Annual Symposium for Research Administrators. Please note that any NIH information and related links may have been updated since the presentation date.
Office of Training Grant Support Update (Week of March 2, 2020)
UW–Madison training grant administrators will receive an update from the Office of Training Grant Support (OTGS) and discuss ways OTGS can best support training program activities and ideas for developing useful training grant data tools.
The discussion was facilitated by Mallory Musolf, Associate Director, Office of Training Grant Support.
NIH xTRACT for RPPR Discussion (October 25, 2019)
As of October 1, 2019, NIH will require training grant recipients to use the xTRACT system to create the required training tables for RPPR (i.e. progress report) submissions. The Office of Training Grant Support and Office of Research and Sponsored Programs are hosting a RED HOT Discussion Group to provide a high-level overview on the xTRACT system and demonstrate how to use the system to prepare a training table, known as a Research Training Dataset (RTD) for a RPPR.
The discussion was facilitated by Mallory Musolf, Associate Director, Office of Training Grant Support.
Click here for event materials.
This event was co-hosted with the Office of Research and Sponsored Programs as part of the RED HOT Discussion Group. Please note that any NIH information and related links may have been updated since the presentation date.
NIGMS 2019 TWD Program Directors’ Meeting Debrief (September 30, 2019)
UW–Madison representatives who attended the NIGMS 2019 TWD Program Directors’ Meeting shared important takeaways from the meeting with NIGMS-funded T32 programs on campus.
The event was facilitated by Mallory Musolf, Associate Director, Office of Training Grant Support.
Click here for event materials.
NIH NRSA Training Programs: An Interactive Workshop from Application to Administration‐Everything Needed to Successfully Apply for and Manage a T32 Award (July 19, 2019)
This workshop will cover multiple areas associated with NIH NRSA Training Grant (T32) proposals and awards. Following a brief introduction about NIH NRSA Training grant programs, we will breakdown the workshop into three basic components: 1. Pre‐award proposal preparation (including required data tables), 2. Award management best practices (including xTrain use) and 3. Post‐award considerations upon both annual and award closeout.
This event was presented by Jenny Dahlberg, Senior Administrative Program Specialist, Dean’s Office-Grants Administration, School of Veterinary Medicine and Mallory Musolf, Associate Director, Office of Training Grant Support, School of Medicine and Public Health.
Click here for event materials.